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Conditions of participation

Forum Wissenschaftskommunikation

Conditions of participation

Submission of proposals

Proposals for Forum Wissenschaftskommunikation 2024 must be submitted through the online form. An automatic email will be sent to the email address provided on the form, confirming successful transfer of data and summarising the information. If the email fails to arrive, please contact forum@w-i-d.de.

Selection of proposals

All submitted proposals will be evaluated by the programme committee, and the selected contributions will be included in the conference programme. If your proposal is chosen, Wissenschaft im Dialog will notify you of the date and time of your session.

Deadline for submissions: 12 April 2024
Notification of selections: June 2024
Date of conference: 11–12 December 2024
Place of conference: Berlin

Conference fees and registration
Speakers and moderators are eligible for reduced conference fees (covering participation and catering) for the duration of the conference (245,-€/2 days).

We will send you a link that enables reduced registration. Registration must be completed using this link and the online form before the close of registrations. It is not possible to register for the conference after the closing of registrations or at the event.

Travel and accommodation costs
Speakers and moderators pay for their own travel and accommodation – these expenses will not be reimbursed by the organisers, Wissenschaft im Dialog.

Technical equipment and materials
We can provide equipment for your contribution including a laptop, projector, flip chart or pinboard. Please bring any further material you need for your contribution such as cards, pens, paper etc.

Privacy and personal data processing

a. Scope of personal data processingWhen proposals are submitted to the Call for Proposals for Forum Wissenschaftskommunikation, personal data is recorded and processed by Wissenschaft im Dialog gGmbH. The data is solely processed for the purpose of organising and running the event in accordance with legal requirements and deleted when this purpose is fulfilled. The personal data that is processed and saved, is the same data entered into the online forms for the call for proposals and for conference registration. During the selection of proposals for the programme, names and institutions, as well as the title and description of the session and the submitted links, are shared with the programme committee. The legal basis for the processing of personal data is obtaining permission from the user; as stated in Article 6, Paragraphs 1a and b, GDPR.

b. Purpose of personal data processing
The processing of personal data using the online form is for the sole purpose of managing the submitted proposal and the conference programme. In the case that contact occurs by email rather than via the form, the communication implies permission to process the data. Further information may be collected during the submission of proposals or registration for the purpose of ensuring the safety of IT-systems and preventing misuse of the form.

c. Duration of data storageConditions of participation
The data will be deleted as soon as it has fulfilled the purpose for which it was collected. In this case that includes the procedures required to execute the conference and prepare the conference documentation. If the user wishes to continue to receive regular information about future conferences, their permission is required.

d. Options for refusal and deletion
Any user can revoke their permission for their personal data to be processed at any time. If permission is revoked, it is not possible to participate in the call for proposals.