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Conditions of participation

Forum Wissenschaftskommunikation 2021

Conditions of participation

Submission of proposals
Proposals for Forum Wissenschaftskommunikation 2021 must be submitted via the online form.

After the proposal has been submitted, an automatic e-mail is sent to the e-mail address entered into the form. This confirms the successful transfer of data to Wissenschaft im Dialog and contains a summary of this information.

You must receive this e-mail to be sure your proposal has been submitted. Should the e-mail fail to arrive, please contact us via: forum@w-i-d.de.

Selection of proposals for the conference programme
The programme committee assesses all submitted proposals and compiles the selected contributions in the conference programme.

If your proposal is selected for the programme of Forum Wissenschaftskommunikation 2021, Wissenschaft im Dialog will notify you of the date and time of your session.

Deadline for submissions: 26 March 2021
Notification of selection: May 2021
Date of the conference: 4 – 6 October 2021
Place of conference: Hannover

Conference fees and registration
Speakers and moderators are eligible for reduced conference fees (covering participation and catering) for the duration of the conference (100€/120€/1 day or 175€/3 days).

We will send you a link that enables reduced registration. Registration must be completed using this link and the online form before the close of registrations. It is not possible to register for the conference after the close of registrations or at the event.

Travel and accommodation costs
Speakers pay for their own travel and accommodation – these costs will not be reimbursed by the organisers, Wissenschaft im Dialog.

Technical equipment and materials
We can provide equipment for your contribution including a laptop, projector, flip chart or pin board. Please bring any further material you need for your contribution such as cards, pens, paper etc.

Privacy and personal data processing

a. Scope of personal data processing
When proposals are submitted to the Call for Proposals for Forum Wissenschaftskommunikation, personal data are recorded and processed by Wissenschaft im Dialog gGmbH. The data are solely processed for the purpose of organising and running the event in accordance with legal requirements and deleted when this purpose is fulfilled. The personal data that are processed and saved, are the same data entered into the online forms for the call for proposals and for conference registration. During the selection of proposals for the programme, names and institutions, as well as the title and description of the session and the submitted links, are shared with the programme committee. The legal basis for the processing of personal data is obtaining permission from the user; as stated in Article 6, Paragraphs 1a and b, GDPR.

b. Purpose of personal data processing
The processing of personal data using the online form is for the sole purpose of managing the submitted proposal and the conference programme. In the case that contact occurs by email rather than via the form, the communication implies permission to process the data. Further information may be collected during the submission of proposals or registration for the purpose of ensuring the safety of IT-systems and preventing misuse of the form.

c. Duration of data storage
The data will be deleted as soon as they have fulfilled the purpose for which they were collected. In this case that includes the procedures required to execute the conference and prepare the conference documentation. If the user wishes to continue to receive regular information about future conferences, their permission is required.

d. Options for refusal and deletion
Any user can revoke their permission for their personal data to be processed at any time. If permission is revoked, it is not possible to participate in the call for proposals.