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Conditions of participation in the Call for Proposals

13th Forum Wissenschaftskommunikation

Conditions of participation in the CALL FOR PROPOSALS

Submission of proposals
Proposals for the programme of the 13th Forum Wissenschaftskommunikation must be submitted using the online form.

After the proposal has been submitted, an automatic email will be sent to the email address entered in the form. This indicates that your data has been successfully transmitted to Wissenschaft im Dialog and includes a summary of the submitted details.

If you do not receive this message, your proposal may not have been received. In this case please contact us by email at the address forum@w-i-d.de.

The programme committee will evaluate the submitted proposals and plan the conference programme based on the selected sessions.

If your proposal is accepted for the programme of the 13th Forum Wissenschaftskommunikation, you will be notified of the time slot for your session by Wissenschaft im Dialog.

Deadline for submissions: 23rd March2020
Notification of selection: May 2020
13th Forum Wissenschaftskommunikation: 5th – 7th October 2020

Conference fees and registration
Speakers and moderators are eligible for reduced conference fees (covering participation and catering) for the duration of the conference (160€/1 day or 100€/3 days). We will send you a link that enables reduced registration.
Registration is only possible via the online form and must be completed during the registration period. It is not possible to register after registration closes or at the conference.

Travel and accommodation costs
Speakers pay for their own travel and accommodation – these costs will not be reimbursed by the organisers.

Technical equipment and materials
We can provide equipment for your session including a laptop, projector, flip chart or pin board. Please bring any further material you need for your session such as cards, pens, paper etc.

Privacy

a. Scope of personal data processing
When proposals are submitted to the Call for Proposals for the Forum Wissenschaftskommunikation, personal data are recorded and processed by Wissenschaft im Dialog gGmbH. These data are saved for the time period starting with the submission of the proposal and ending with the distribution of the conference documentation. The data are processed in the context of the organisation and running of the event in accordance with legal requirements. The personal data that are processed and saved, are the same data entered into the online forms for the call for proposals and for conference registration. During the selection of proposals for the programme, names and institutions, as well as the title and description of the session and the submitted links, are shared with the programme committee.

b. The legal basis for the processing of personal data is obtaining permission from the user; as stated in Article 6, Paragraphs 1a and b, GDPR.

c. Purpose of personal data processing
The processing of personal data using the online form is for the sole purpose of managing the submitted proposal and the conference programme. In the case that contact occurs by email rather than via the form, the communication implies permission to process the data. Further information may be collected during the submission of proposals or registration for the purpose of ensuring the safety of IT-systems and preventing misuse of the form.

d. Duration of data storage
The data will be deleted as soon as they have fulfilled the purpose for which they were collected. In this case that includes the procedures required to execute the conference and prepare the conference documentation. If the user wishes to continue to receive regular information about future conferences, their permission is required.

e. Options for refusal and deletion
Any user can revoke their permission for their personal data to be processed at any time. If permission is revoked, it is not possible to participate in the call for proposals.